Permit & Inspection Tracking
By Phazahn Odom | Founder of Phixmo | Former bookkeeper for residential GCs | Former NFL tight end, Pittsburgh Steelers
Permits and inspections are where residential projects stall. A permit expires because nobody tracked the date. An inspection gets scheduled late because the paperwork was buried in someone's email. A project sits idle waiting on a sign-off that fell through the cracks.
Phixmo tracks every permit and inspection across all your projects in one place. Status, dates, expiration alerts, inspector notes, and compliance documents. So nothing stalls because someone forgot to follow up.
Each project has a permits and inspections section where you track everything related to compliance.
Create an entry for each permit: building, electrical, plumbing, mechanical, grading, whatever your jurisdiction requires. Record the permit number, application date, approval date, expiration date, and cost.
Each permit moves through statuses: applied, approved, expired, or closed. See at a glance which permits are pending, which are active, and which need renewal.
Permits expire. When a permit is approaching its expiration date, Phixmo flags it so you can renew before it lapses. No more discovering an expired permit when the inspector shows up.
Store the permit PDF, approval letters, and any related compliance documents directly on the project. Everything in one place instead of scattered across email and filing cabinets.
Inspections are tracked alongside permits on each project.
Record each required inspection: foundation, framing, rough electrical, rough plumbing, insulation, final. Track the scheduled date, the result (pass, fail, partial), and the inspector's notes.
When an inspection passes, log it. When it fails, record what the inspector flagged so your crew knows exactly what to fix before the re-inspection. No relying on memory or a scribbled note that gets lost.
Every inspection on every project is recorded with dates and results. If there's ever a question about whether a phase was inspected and approved, the record is right there.
Three reasons it directly affects your timeline and your bottom line.
If a permit lapses mid-project, work has to stop until it's renewed. That means idle crew, delayed timelines, and an unhappy homeowner. Tracking expiration dates with alerts prevents the lapse entirely.
A failed inspection means a re-inspection, which means scheduling delays. Documenting exactly what the inspector flagged means your crew fixes it right the first time and passes the re-inspection without a third visit.
If there is ever a dispute, a warranty claim, or a question from the homeowner about whether the work was permitted and inspected, you have the complete record. Dated permits, inspection results, and approval documents all in one place.
Permit and inspection tracking lives inside each project, connected to everything else.
Permits and inspections appear on the project timeline alongside milestones, daily logs, and documents. The customer portal can show the homeowner that permits are approved and inspections are passing, which builds confidence without you fielding phone calls. Permit costs flow into job costing as part of the project's cost tracking.
It's one part of a complete project management platform, not a standalone permit app you have to check separately. Permit-heavy work like ADU projects benefit most, and it's part of the full platform for residential contractors.
Permit and inspection tracking is included on Pro and Growth. No per-project fees, no add-ons. The tier you pick depends on office seats; field workers are always free.
Free
$0/mo
Free forever. Unlimited projects, field workers free.
2 office seats
+ unlimited free field workers
Pro
$169/mo
Growing GCs with active teams.
5 office seats
+ unlimited free field workers
Growth
$299/mo
Larger operations.
10 office seats + $25/extra
+ unlimited free field workers
No. Phixmo tracks permits and inspections, it doesn't file applications with your building department. You apply through your jurisdiction's process, then track the permit and its status in Phixmo.
Yes. Building, electrical, plumbing, mechanical, grading, demolition, any permit type your jurisdiction requires. You create entries for whatever applies to your project.
Yes. Permits approaching their expiration date are flagged so you can renew before they lapse.
If you enable the customer portal for a project, you can show the homeowner that permits are approved and inspections are passing. This is optional and you control what's visible.
Permit PDFs and related documents are stored on the project in Phixmo, accessible from the project's permits section. They're kept private and secure.